ExpenseBot

Read authoritative setup, known answers, next question and eligible actions for the current workspace. Ask only missing prerequisites; optional setup must not block a specific expense task. Unknown is not empty/complete. No client acting/writes.

No parameters. Call it with no arguments.

Preview explicit setup answers, never infer. Show changes/access/recipients; approval then proposalId+confirm:true only. Owner/revision-bound; rejects changed state. Lost reply: proposalId+status:true; never resend blindly. Re-read get_setup_status. Personal Rules need validat...

Search spreadsheet expenses by category, merchant, dates, amount or tags. When hasMore, reuse nextCursor with identical filters; avoid overlapping ranges. Optional query does deterministic non-embedding recall over merchant, city/location, Notes (e.g. receipt items, delivery s...

Summarize the user's recorded expenses with totals and breakdowns by category, merchant, month, tag, source, or payment method. Supports date ranges, period comparisons, and total, count, or average metrics. Read-only. Income or profit questions: get_income_summary/get_pnl. Re...

Run deeper, multi-step analytics on the user's expenses. Use for explanatory questions like 'why did my spending increase' or 'compare Q1 vs Q2'. Takes 10-30 seconds (runs as a background job, polled automatically). Returns: { message, data: { ..., sampleMeta? } } where sample...

Create a report for clear date/client/project/trip/category/merchant criteria. Tags group clients/projects/codes/trips; list_tags if unclear. excludePersonal=true excludes both Personal tag and Personal expense category, as in Report Wizard. Returns summary, exact report/Bill...

List the user's expense reports with pagination. Filter by status (All, Draft, Submitted, Shared). Each exact report includes its app, Bill Client, and accounting handoff URLs. Use the matching accounting URL only when the user explicitly asks to send or export that report; th...

Request an exact accounting package only after checking reviewed direct/import-file destinations and finding no match. Do not use this for a listed or Beta destination or general compatibility. A confirmation-gated write: after user approval, creates one deduplicated request b...

Get full details of a specific expense report including all expenses, totals, and compliance status. Use only when the user explicitly asks to inspect an existing report's details. Without checkFreshness:true, returns the stored report only. When explicitly requested together...

Share one existing expense report with user-named recipients. No server preview: shares and emails on call. Default to reviewer: they can open and edit that report's Google Sheet, inspect receipts, comment, approve, or request changes, but cannot act for the owner or use accou...

Use only when the user explicitly asks to check an existing report for compliance issues such as missing business purpose or policy violations. Creating a report, excluding Personal expenses, sharing a report, or billing a client is not a compliance request; never call this to...

Fix recorded expenses only after an explicit request to fix check_compliance findings; follow correct_expenses. Use exact expenseIds from search_expenses; never select all report rows or infer purpose/category/attendees. First call always gives a no-write before/after preview,...

Use this when the user asks for general deduction guidance for an expense type, such as business meals or home-office expenses. Looks up reference rules using the account's tax-country/home settings and current year. A verified rule may return a percentage and reference; unver...

Search ExpenseBot's complete product and help knowledge base. Use this before guessing when the user asks how a feature works, what ExpenseBot supports, or needs setup, billing, Gmail, scan, report, workflow, or troubleshooting instructions. Set fullAnswer:true on the first ca...

Process receipt images/PDFs, including 'log this', 'save this receipt', 'expense this', 'add this to my expenses' or a shared receipt/invoice photo. Starts on call (no server preview); AI extracts vendor, amount, date, tax and category (usually 1–3 minutes; longer for PDFs/bat...

Read the authoritative outcome of a receipt batch: a submit_receipt batch by its exact ID (submissionId), or the latest upload (including in-app) via withinSeconds. Poll at the returned interval/time allowance (small batch at least 5 minutes; larger longer). Pending is normal:...

Add one receiptless expense or client-provided expense advance to the expense sheet after the user confirms; no server preview, it writes on call. Ordinary expenses: list_categories first; use a configured Expense Account. Advances: isClientAdvance=true + clientName reuses/cre...

Parse a natural language expense description into structured fields. Does NOT add the expense: returns fields to show the user; once they approve, save with add_cash_expense. Example: "Lunch at Chipotle $15.50 today" → {merchant: "Chipotle", total: 15.50, ...}

Process specific Gmail emails as receipts when the user supplies Gmail message IDs; to find receipts use scan_gmail. No server preview: on call each email is converted to PDF, extracted by AI and added to the user's expense spreadsheet. Max 25 emails per request. Requires Gmai...

Trigger a background Gmail scan to discover and process receipt emails from the last ~60 days (default). No server preview: starts on call and runs in the background; the user gets an email summary when done. Like clicking "Find Receipts in Gmail" in the UI. For whole PAST YEA...

Log one user-confirmed business trip; writes on call, no server preview. Saved mode selects rate-based expense or distance-only trip; trackingMode overrides. For routes, vehicle setup/readings, imports or review, open Mileage and travel via get_spreadsheet_url.

Log exactly one confirmed income payment (cash/check/Stripe/etc.) to Income, e.g. income absent from Gmail/Plaid; no server preview, it writes on call. Never loop over statements/exports/tables/lists. Multiple payments: add_income_from_csv for CSV/TSV/text or add_income_from_f...

Import income from attached JPEG/PNG/WebP/HEIC/HEIF screenshots/images or PDF (payment/wallet/payout/bank statement; max 10 MB). Step 1: file WITHOUT confirm uses Add Income's parser and Income-tab duplicate check. Returns previewId, exact count, currency totals, rows, duplica...

Use this to import the user's CSV/TSV/text income export (max 500 KB). Step 1 stages a duplicate-checked previewId without writing Income rows. Show it and obtain approval. Step 2 uses confirm:true and that previewId to write the approved rows/edits; duplicates require explici...

Read the owner's accounting connection/setup state, selected organization/company/business, rollout state and one connect/reconnect setupUrl. Pass an existing reportId to open that exact report's provider setup control; otherwise general Reports setup. Never posts data. Agent...

Preview then post an owner's report to accounting. Step 1: provider/reportId, optional mode/mappings, NO confirm. Reads live report/destination, enforces Omit/Personal/split/date/currency rules and Zoho bank-feed checks; returns complete frozen proposal + proposalId, posts not...

Read the authoritative posting and reconciliation status for one ExpenseBot report at an accounting destination. Use after a timeout or uncertain response before considering any retry. Returns status, submission time, posting mode, posted receipt count, any public error, and w...

List the user's configured expense categories and billing accounts. Use this BEFORE calling tools that need a category (add_cash_expense, add_mileage_entry, create_report) so you pass the user's actual category names, not guesses. Returns the live list from their spreadsheet.

No parameters. Call it with no arguments.

List the user's configured groups. ExpenseBot stores clients, projects, project codes, properties, and trips as tags (for example 'Client: Acme', 'Vegas Trip', or 'Property: 123 Main'). Use this when the user asks 'what groups/projects/clients do I have?' and before filtering,...

No parameters. Call it with no arguments.

Create a standalone group/tag without selecting or changing any expenses. The first call prepares a preview; after the user explicitly chooses to create it, send confirm:true with the returned operationId (fresh duplicate checks run). A first call with confirm:true still retur...

Use this when the user asks about income already recorded in their ExpenseBot Income tab. Read totals; group by source, category, month, payment method or tag; filter by dateRange/incomeTagPrefix. Query supports period comparisons (e.g. 'income YTD by source', 'income this yea...

Compute Profit & Loss (P&L / net income / margin) by combining the Income tab with expense tabs. Examples: 'am I profitable this year', 'P&L for Q1', 'net income last quarter', 'what's my margin', 'P&L this year vs last' (YoY). Supports period comparison — YoY, MoM, QoQ, same-...

Per-tag P&L — revenue, cost, profit, and margin grouped by tag (per-client, per-property, per-event, per-realtor-deal). Requires both income AND expense rows to be tagged with matching labels. Examples: 'per-tag P&L this year', 'profit by client', 'profit by property', 'profit...

List ExpenseBot's fixed income tax categories. Unlike Expense Accounts, these are not user-configured. Use this BEFORE calling add_income so you pass an exact canonical category instead of guessing.

No parameters. Call it with no arguments.

Read recent MCP assistant tool calls: tool, time, arguments and success, not document processing history. Use for 'what did I do this week' or 'which tools has my assistant run'. Returns audit entries, default 20, max 100.

Read a receipt/invoice/forwarded email/Gmail receipt/PDF's lineage timeline: missing, skipped, income-routed, deduped or duplicate-removed documents. Not Gmail scan-job status/progress/completion (running/queued/finished/stuck): use get_scan_status; a scan is not a document.

Recorded mileage expenses and Trip Log distances, with month/client/purpose/category breakdowns and date ranges. Expense amounts are not tax-deductibility determinations.

Find recurring subscriptions, duplicate charges, price increases and trial-conversion suspects in recorded expenses, optionally by cost (e.g. over $20/month). Returns message/data with recurring, duplicates, priceIncreases, trialConversions, totalMonthlyCost and sampleMeta.

Read one existing expense from the authenticated user's ExpenseBot spreadsheet. Supply the exact expenseId returned by search_expenses (Receipt ID in Column Q), or the user's specified rowNumber. Never invent an identifier. Returns sheetName, rowNumber, headers, values, labele...

Get a short-lived direct PDF download for one exact authorized expense report, plus the exact highlighted in-app report link. Use the in-app report for CSV, XLSX, receipt ZIP (when available), comments, invoicing, and other visually reviewed actions. Use list_reports first to...

Return the master Google Sheet and authenticated workspace links, including the Year-End screen link. Show only 1–2 relevant returned links. Open/view/edit spreadsheet: Sheet. Receipt added: Review expenses + Sheet; income added: Review income + Sheet. Gmail scan/connection: S...

No parameters. Call it with no arguments.

Check whether ExpenseBot supports a specific feature ('does ExpenseBot support X', 'can it integrate with Y'). Searches the public knowledge base and returns a confidence-scored answer + related questions. Works with or without authentication.

Can I afford $X/month? Recomputes the user's Safe Monthly Draw (how much they can safely pay themselves) with an added recurring monthly cost, and returns a yes/tight/no verdict plus the before/after numbers. Use for questions like 'can I afford a $500/mo hire' or 'what if I a...

What if a client pays late or leaves? mode='late30' shifts that client's OPEN invoice amounts out of the near-term expectation mode='gone' removes that client's trailing monthly income contribution and recomputes Safe Draw against the reduced baseline. Use for questions like '...

What should I set aside for taxes? Returns the monthly tax set-aside estimate already computed for Safe Monthly Draw. Flat-rate estimate (default 30%) against trailing income minus recurring + variable spend. Use for 'how much should I set aside for taxes this month'.

No parameters. Call it with no arguments.

provider:outlook returns a handoff; never starts. Scan completed Gmail periods for receipts. In eligible split-tax-year accounts, a number is the period's ending year (2025 = 2024–25 tax year); otherwise it is a calendar year. Use returned tax-period labels and inclusive ISO b...

Check authoritative scan status; defaults to Gmail. provider:outlook reads gated mailbox status or exact jobId, not overall processing completion. Starts require the returned screen. Gmail returns the active lock, live phase/progress, queued or attention-needed periods, comple...

Check 'Did my statement finish importing?' for at most five jobs. Returns status and authenticated review link. Extraction isn't saved; read/save jobs may overlap, so counts aren't statement totals. No job found doesn't prove no import; older non-job imports are excluded. Read...

List the user's issued client invoices (accounts receivable) — who owes them money, how much, and when it is due. Examples: 'which invoices are outstanding', 'what does Acme still owe me', 'any overdue invoices', 'how much am I waiting to get paid'. status accepts 'active' (de...

Get the full financial and delivery summary for one issued client invoice, including subtotal, markup, tax, advance applied, balance due, dates, status, source report, and private Google Doc/PDF/DOCX links when available. Provide invoiceId or invoiceNumber — one is required; i...

Prepare a client invoice from a saved ExpenseBot report without creating it. Reads canonical report rows, allocates a unique invoice number, verifies the client ledger identity and advance, and returns exact totals plus a short-lived preparationId. Call this first, show the pr...

Create the exact invoice previously returned by prepare_client_invoice. This is a confirmed write: it revalidates the report snapshot and client identity, creates a private editable Google Doc plus private PDF and DOCX copies, records the issued invoice, and supersedes an olde...

Mark an issued client invoice as paid after explicit confirmation. Requires a strict calendar-valid paidDate in YYYY-MM-DD format. This updates the accounts-receivable invoice record only; it never creates or moves an Income row. Record the actual payment separately or link an...

Read a payment's category/client/property/business-personal allocation. Returns one parent with nested split lines; never count split lines as separate expenses. Use for 'how is this expense split' or 'business portion'. Edit splits in ExpenseBot Review workspace.

Review one calendar month's recorded income, spending, net, top categories/merchants and unusual alerts ('monthly review', 'how did last month go', 'what did I make and spend'). Defaults to last completed month. Advisory estimates are not tax advice. closeReadiness gives recor...

Accountant-only month-end overview of accepted client workspaces. Returns page-level readiness and affected-client category counts with an authenticated Client Reports link. Use for 'how many clients need attention before month end'. No client identities, amounts, or individua...

List card refunds, cashback/rewards, and statement credits that ExpenseBot has already recorded — either as negative expenses or matched against the original charge. Examples: 'did my refund come through', 'show my statement credits', 'was that return recorded'. Returns the mo...

Read the same per-client advance balances shown in ExpenseBot's Client advances section. Use for questions like 'how much of Acme's advance remains?', 'which client floats are still open?', or 'do I owe a client a refund?'. A negative ledger balance means money remains to refu...

Review trips from the Review Expenses Find engine. Default is high-confidence only; for the trip list set includeCandidates:true (real trips first, second homes and regular spots grouped); page with offset while remaining > 0. Name a trip by destination (e.g. Copenhagen); mode...

Group exact expenses for a user-named client/project/trip/job, with an optional report. Reuse existing groups; propose new only if needed. Full expenseIds from search_expenses. Preserve assignments unless explicitly replacing (replaceExistingTags:true). First call previews eve...

Update a single existing expense row's category, tag, merchant or business purpose (e.g. 'recategorize expense X to Meals', 'tag it Client – Acme'). Identify it only by the exact expenseId from search_expenses (the full Receipt ID from Column Q); never a date, displayed number...

Preview and correct category, business purpose or user-supplied attendees on one or more exact expenses; first search_expenses for full expenseIds. Automatic preview with confirm omitted/false: show exact count and before/after changes, ask approval once, then repeat identical...

Omit exact recorded expenses from reports, insights and exports, or restore them (leave out, exclude, don't count). First search_expenses for full expenseId values. A grounded preview is automatic with confirm omitted/false: show exact rows (date, merchant, amount), count and...

Search the user's ExpenseBot data — expenses, reports, and knowledge base. Returns matching items with id, title, and url. Use the returned id with the `fetch` tool to get full details. Powers Deep Research and Company Knowledge integrations. For filtered expense lists, totals...

Fetch full details for a specific item returned by `search`. The id encodes the item type: • 'expense:<expenseId>' — the durable Column-Q Receipt ID returned by `search`, URL-encoded, e.g. 'expense:RR-123%3A%3Adrive%2Ffile%209'. Never a sheet row number: rows move when the she...